Templates
The paperwork, free to take away. Assignment instructions, occurrence books, licence checks and patrol records — the documents a security contractor is asked for. Free to print and use in your business.
9 templates, grouped by the job they belong to. Each one explains what the record is for and what it has to survive when somebody asks to see it.
Assignment & site
- Assignment instructions templateA printable assignment instructions pro-forma — the site, the post, what the officer is there to do, what they are not, and what happens when something goes wrong.
- Daily occurrence bookA printable daily occurrence book sheet — a contemporaneous, timed record of everything that happened on a shift, written to survive being read out in a courtroom.
- Patrol record sheetA printable patrol record — the route, the points checked, the times, what was found and what was done about it.
Officers & vetting
- SIA licence check recordA printable record of checking an officer's SIA licence — the number, the sector, the expiry, what the public register said and when you looked.
- Screening checklist (BS 7858)A printable checklist for screening a security officer to BS 7858 — identity, right to work, employment history, references and the gaps assessors look for.
- Officer site induction recordA printable site induction record for an officer joining a post — the assignment instructions, the site, the risks and the things that are only learned by being shown.
Incidents & records
- Security incident reportA printable incident report — what happened, in sequence, in the officer's own words, with the detail that is still useful when somebody reads it two years later.
- Use of force recordA printable record for an incident where physical intervention occurred — what led to it, what was done, what happened afterwards, and the reporting that has to follow.
- CCTV viewing and disclosure logA printable log of who looked at CCTV footage, why, and what was given to whom — the record that makes a surveillance system defensible rather than a liability.