Corporate
Security compliance software for corporate contracts.
Vetting to the client's standard, officers who are the first person a visitor meets, and an account manager who is audited rather than inspected.
14 days free access · no card needed
Corporate security is the most scrutinised and least dramatic work in the sector. Incidents are rare; what the client actually buys is presentation, consistency and the confidence that everyone in their building has been properly checked.
The screening requirement is therefore the heart of the contract rather than a formality. Clients commonly specify a vetting standard, require evidence per officer, and audit it on their own schedule — and they are often doing so because their own clients require it of them.
That makes the compliance file the product. An officer whose screening cannot be evidenced is not a compliance problem to be fixed later; they are somebody who should not be in the building today.
The records
What corporate contracts are answerable for
- SIA licence number, sector and expiry per officer
- Screening and vetting evidence to the client's standard
- Right to work, and any time limit on it
- Training certificates and refresher dates
- Assignment instructions per building and post
- Shift rosters, attendance and cover
The problem
What makes this hard for corporate contracts
Vetting to somebody else's standard
The client specifies the screening, often to a named standard, and audits the evidence. Meeting it for one contract does not mean meeting it for the next, and the file has to show which standard was applied.
Screening that goes stale
A check carried out at onboarding describes a position on that date. Long-running contracts outlast the evidence, and nothing surfaces that except a review somebody scheduled.
Cover that still has to be vetted
Relief for a vetted post is not interchangeable with relief for an unvetted one. Covering at short notice means finding somebody who meets the standard, not merely somebody who is free.
The officer is the brand
Front of house officers are the first person a visitor meets, so the client cares about presentation and consistency in a way that rarely appears in the contract but entirely determines renewal.
Audited rather than inspected
The scrutiny comes from the client's own security or facilities team, on their timescale and in their format, and it is a documentation exercise rather than a site visit.
The answer
How SecureOptix helps
Vetting to somebody else's standard
Screening and vetting evidence sits on the officer record, so which standard was applied and what was seen is held per person rather than per contract.
Officer recordsScreening that goes stale
Licence expiry, screening renewals and training refreshers sit on one calendar, so a check that needs repeating is raised rather than noticed.
Compliance calendarCover that still has to be vetted
Rostering shows who meets the requirement at the point of assigning the shift, so cover is arranged against the record rather than against availability alone.
Rostering and attendanceAudited rather than inspected
Training certificates and refresher dates are held per officer with their own expiry, which is most of what a client's documentation audit asks about.
Training recordsThe officer is the brand
Assignment instructions are held per building and post, so what is expected at a given reception is attached to the post rather than passed on verbally.
Assignment instructions
Who it is for
The people doing this job
Account managers
Owning a contract renewed on consistency rather than on incidents.
Compliance and vetting teams
Holding screening evidence to a standard the client set.
BS 7858 screeningScheduling teams
Covering vetted posts with vetted people.
Front of house officers
The first person a visitor meets, on a post where presentation is the service.
security guarding licenceClient security and facilities managers
Auditing your file on their own schedule.
Questions
What corporate contracts ask
- Can we record vetting to a specific standard?
- Screening evidence is held per officer, so what was checked and to which standard is recorded against the person. SecureOptix does not carry out screening — that stays with your vetting provider or process.
- Can we show a client only their own officers?
- Access is role-based and can be scoped to a contract. What you expose to a client is your decision rather than something the system assumes.
- Does it track right to work?
- Right to work evidence is recorded against the officer with any time limit tracked, so a re-check is raised before it expires.
- Does it do access control or visitor management?
- No. It is not access control, visitor management or building systems software. It holds the officer, shift and incident records.
- Does it produce invoices from attendance?
- No. Attendance is recorded; invoicing and payroll sit outside SecureOptix.
Keep reading
A vetting file that answers an audit on the day
14 days free access · no card needed