Patrol record sheet. A printable patrol record — the route, the points checked, the times, what was found and what was done about it.
This is the paper version. SecureOptix does the same job on a phone, with the record filed against the assignment and the officer automatically.
What is on the sheet
- Site, officer, date and the patrol route being worked
- A row per patrol: start time, finish time and the points covered
- What was checked at each point, specific to the site rather than generic
- Findings: doors insecure, lights out, damage, people on site, anything moved
- Action taken, who was informed and when
- A note on varying patrol times, and a supervisor check block
Why this record matters
A patrol record does two jobs: it tells a client the site was walked, and it gives the next officer and the day shift a picture of what is changing. The second job is the one most sheets are too thin to do, because they record only that a patrol happened.
The points have to be site-specific. 'Perimeter checked' is an assertion; 'rear gate padlock, fuel store door, scaffold alarm, cabin windows' is a route somebody can be held to and a list the next officer can work from. Generic points are how a patrol becomes a walk to the kettle and back.
Varying the timing is on the sheet because a patrol at exactly the same minute every night is a published schedule for anybody watching the site. It is the single most useful operational point on this document and almost no printed sheet mentions it.
Findings and action are kept apart on purpose. 'Rear gate insecure' and 'rear gate secured, client notified 02:14' are different facts, and a sheet with one column loses which of them happened — which matters a great deal if the site is entered later that night.
Use it with
- Daily occurrence bookA printable daily occurrence book sheet — a contemporaneous, timed record of everything that happened on a shift, written to survive being read out in a courtroom.
- Assignment instructions templateA printable assignment instructions pro-forma — the site, the post, what the officer is there to do, what they are not, and what happens when something goes wrong.
- Security incident reportA printable incident report — what happened, in sequence, in the officer's own words, with the detail that is still useful when somebody reads it two years later.
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Contains public sector information licensed under the Open Government Licence v3.0. General guidance, not legal advice. Checked October 2026.