Events
Security compliance software for event security.
Four hundred officers for one weekend, most of them booked in the final week, every one of them needing a valid licence.
14 days free access · no card needed
Event security inverts the usual staffing problem. Instead of a stable team on a long contract, it is a large number of people for a short period — many of them casual, many working for several suppliers, and most confirmed late.
Volume and speed collide with a licensing regime that has no tolerance for either. Every officer needs a valid licence for the activity they are doing, and checking four hundred of them in the week before an event is a process problem rather than a judgement one.
Then the event happens, incidents occur in concentrated bursts, and the records have to be good enough to survive a licensing authority or an insurer looking at them afterwards.
The records
What event contracts are answerable for
- SIA licence number, sector and expiry per officer
- Right to work, and any time limit on it
- Briefings and assignment instructions per event
- Rosters, call times and actual attendance
- Training and competence for the role worked
- Incidents and ejections through to close-out
The problem
What makes this hard for event contracts
Hundreds of officers, confirmed late
Crews are assembled in the final days from casual staff and other suppliers. The checking load lands entirely in the period with the least time, which is exactly how unlicensed people end up deployed.
Officers who work for several suppliers
The same person may be booked by two companies for the same weekend. Who checked their licence, and when, is genuinely unclear unless each supplier holds its own record.
A briefing delivered to a crowd
Event briefings happen once, to a large group, shortly before doors. Evidencing that a given officer received it — and acknowledged it — is a different problem from delivering it.
Incidents in bursts
Nothing happens for hours and then several things happen at once. Reports written afterwards, from memory, across a tired crew, are the weakest records in the sector.
Scrutiny arrives after the event
Licensing authorities, insurers and clients look at an event once it is over. By then the crew has dispersed and whatever was not recorded is gone.
The answer
How SecureOptix helps
Hundreds of officers, confirmed late
Licence number, sector and expiry sit on the officer record, so checking a large crew is a view of who is current rather than a stack of individual lookups.
Officer recordsOfficers who work for several suppliers
Your own record of what you checked and when exists independently of anybody else's, which is the only version you can rely on afterwards.
Compliance calendarA briefing delivered to a crowd
Assignment instructions and briefings are held per event with acknowledgement recorded, so who was briefed is a register rather than an assumption.
Assignment instructionsIncidents in bursts
Incidents are captured from first report through to close-out, which is what makes a contemporaneous account possible on a night when several things happen at once.
Incident captureScrutiny arrives after the event
Rosters, call times and actual attendance are recorded, so who was on which post at what time survives the crew dispersing.
Rostering and attendance
Who it is for
The people doing this job
Event and crewing managers
Assembling large crews late, from casual and cross-supplied staff.
Compliance managers
Answerable for every licence on site, however late the booking.
SIA licenceHead of security and supervisors
Briefing a large crew once and deploying them to posts.
assignment instructionsDoor supervisors and stewards
Working one event, often for more than one supplier that season.
door supervisor licenceVenues and licensing authorities
Reviewing what happened once the event is over.
Questions
What event contracts ask
- Can we check a large crew quickly?
- Licence and expiry sit on the officer record, so the position across a crew is a view rather than a stack of lookups. SecureOptix does not verify licences against the SIA register — that remains your process.
- Can we evidence who was briefed?
- Briefings and assignment instructions are held per event with acknowledgement recorded, which is the part that is hardest to prove when a briefing was delivered to a crowd.
- Does it handle casual and cross-supplied staff?
- Officer records are yours regardless of how somebody is engaged. Where an officer also works for another supplier, your record is of what you checked — which is the only record that protects you.
- Does it do patrol tracking or lone-worker devices?
- No. It records shifts and incidents; it does not replace NFC or GPS patrol systems or lone-worker hardware.
- Does it pay casual staff?
- No. Attendance is recorded; payroll and invoicing sit outside SecureOptix.
Keep reading
Four hundred officers, one record of what you checked
14 days free access · no card needed